Industry: Office Skills
Job Description:
Executive Secretary, required for a company in Riyadh, Saudi Arabia.
Position Competencies:
– Successful incumbents possess Leadership qualities, delegation skills, managing diversity, command skills, and career ambition.
Position Responsibilities:
– Provide administrative/secretarial support to the department executive.
– Organize work by reading, routing correspondence; collecting information; intercepting phone calls; and resolving issues on manager’s behalf and initiating next steps.
– Maintain schedules by maintaining calendar; arranging meetings, events, teleconferences and travel.
– Have excellent attention to detail (drafting and minute taking).
– Coordinate completion of several projects at once by taking initiative and following up with managers, team members and clients.
– Complete requests by greeting internal clients and external customers; answering or referring inquiries.
– Maintain confidence and protect operations by keeping information confidential.
– Prepare accurate and timely reports by collecting information and asking follow-up questions.
– Maintain office supplies by checking stock to determine inventory levels; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies.
– Contribute to team efforts by initiating communication with team leaders and accomplishing related activities as needed.
– Ensure compliance by completing the necessary compliance-related training and adhering to compliance standards and policies.
– Perform additional duties as requested by manager.
Qualifications:
– Graduate
– 3 years secretarial or administrative assistant experience.
– 2 years’ experience with MS Word, MS Excel, and MS PowerPoint.
– 2 years’ experience with e-mail applications such as Lotus Notes or MS Outlook.
Send your CVs to [javascript protected email address]