Lead – Private Affairs – Jedda

Interested candidate kindly share their CV at
Job Description:
We are looking for a suitable candidate for the post of Lead – Private Affairs. The candidate will be responsible for overall supervision of entire private affairs domain of a prestigious Saudi family office/ Home. An ideal candidate should be able to fully appreciate the sanctity and confidentiality of the family.
Preferred Candidate:
• The ideal candidate should be a mid-level executive, having relevant experience of minimum 3 years. We are flexible to look at younger candidates with exceptional zeal and desire to excel in their careers. The candidate should come from following domains: private affairs, secretarial work, in concierge or as administrative assistant.
• The candidate should be willing to relocate to Jeddah.
• Age is no bar and qualification should be bachelor’s degree/ Diploma.
• Excellent written and verbal communication skills (English & Arabic).
• The job might require longer hours sometimes.
• Excellent command over Microsoft Office including Word, Excel, PowerPoint and Outlook.
• Should be hands on with ABSHER system process.
• Should be comfortable in performing basic google search and flight bookings, bill payments etc.
Duties and Responsibilities
• Supervising and leading a team of employees to cover various areas related to the maintenance, cleaning and preparation of events
• Supervise the facility management and maintenance for family properties
• Supervise the employees, vendors and ensure project tracking, progress and management
• To organize and distribute tasks to the team members
• Planning, organizing and supervising events and maintaining a record of feedback from guests/ delegates after events for future improvement and development.
• Ensure that all hygiene and maintenance equipment are available.
• The establishment of a simplified and clear written system for all tasks related to workers, as well as an explanation to workers and ensuring its implementation.
• Preparing cost comparison and ensuring optimal utilization of materials and Human Resources.
• Arranging resources or contractors for Adhoc requirements whenever needed.
• Maintain the office/ Home supplies including food inventory and place appropriate orders.
• Negotiate with contractors and suppliers and get the best prices.
• Assess workers on a regular basis and prepare a report for the management.
• Work on electronic database for workers and vendors.
• Lead the team of workers and ensure their wellbeing and general hygiene.
• Organizing all legal documents for workers, e.g., contracts, residency, driver’s license, etc.
• Ensure that all official workers documents are valid and timely.
• Use the Absher system to do the necessary procedures for workers or to communicate with the mandoop when needed.
• Ensure the safety and renewal of the vehicle license and make arrangements for the regular maintenance.
• Make all arrangements for airport reception.
• Managing and auditing the petty cash.
• Provide regular recommendations to management to improve efficiencies and quality of work.