Office Administrator – Riyad

Industry: Saudi Arabia Jobs
Location: Riyad

Currently looking to recruit an Office Administrator for an educational consultancy company.
Description of Responsibilities:
1. Provide secretarial and administrative support to company
3. Prepare and type documents and correspondence as requested
4. Manage the office budget including the ordering and maintenance of the stock of office supplies
5. When necessary, liaise with clients should any queries arise
6. Set up and arrange meetings with clients when necessary
7. Organise company meetings and conferences. Prepare Board papers and Agendas in proper formats, IT equipment, refreshment and catering services to support such associated meetings and conferences
8. Provide all administrative support for Staff Development requests (e.g. approval, travel arrangements, expenses etc.)
9. Develop and maintain the company calendar including monitoring leave allocations
10. Manage company timesheets and project/time/profitability analysis
11. Provide HR Administration for the company as defined in the document HR Policy and Procedures
12. Provide GL Administration support as requested
13. Perform internal audits on all cash transactions to highlight inaccuracies, potential theft and recommend and implement improved controls
14. Update the company Organization description document as required, in consultation with the Chief Executive Officer and other managers and ensure that job descriptions for staff are up to date and in place
15. To oversee the advertising of all vacant positions and the efficient sifting and liaising with candidates
16. To liaise with all new Overseas hire staff and walk them through the hire process – overseeing the production of contracts, arranging visas, booking flights, overseeing their arrival in KSA and the subsequent obtaining of their iqamas etc. This also includes answering any number of questions from the staff on all matters relating to KSA and the company
17. To provide advice and guidance to the CEO and all other line managers on all HR related matters including staffing, grievances, disputes, absences, disciplinary and capability issues.
18. To ensure that all staff related policies and procedures are up to date
19. To oversee the annual renewal of iqamas for overseas hire staff and their dependents, the process of obtaining family visit visas for overseas hire staff and the process of obtaining exit/re-entry visas for overseas staff
20. To lead on and undertake any HR related projects e.g. job evaluations and policy and procedures reviews.
21. To oversee the administration of all staff related insurance policies.
22. To oversee the production of all contracts, including new hires and the annual renewal of all contracts
23. To provide any ad-hoc letters as requested by staff e.g. mortgage statements and letters to confirm employment
24. To analysis and produce HR data and statistics as requested
25. Achievement of internal KPIs for business development, revenue delivery and client satisfaction
26. Consistently demonstrate alignment with company values
Qualifications Required for the Position:
• Proficient in using Microsoft Office 365 – Word, Excel, PowerPoint, SharePoint online
• Experience working in an office/administrative management role. Previous experience in an educational setting would be a significant advantage
• The role holder will ideally hold a graduate qualification
• Excellent interpersonal skills
• Ability to multi-task
• Highly organised


[ Apply at: [javascript protected email address] ]

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